Training management through CoSy

Oxford’s shared training management ecosystem

What is CoSy?

CoSy is the umbrella term for Oxford’s shared training management ecosystem. It brings together a suite of tools and services that support the delivery, administration, and reporting of non-matriculated and supplementary training across the University.

At its core is Accessplanit, the booking and course management system used by over 70 administrators across 30+ training teams. But CoSy also includes:

  • Self-Service Training Data Reports
  • Course Signposting 
  • Surveys, Certificates, and Virtual Badges
  • eLearning Hosting and Support Services
  • Advice and Onboarding for Training Providers
  • All University members with an Oxford Single Sign-On (SSO) can use CoSy to book and manage training.

Who is this page for?

  • New departments exploring CoSy for training administration
  • Existing CoSy administrators looking for support, updates, or new services
  • Training teams interested in hosting eLearning or accessing training data

Why use CoSy?

  • Centralised booking and delegate management
  • Automated communications, certificates, and surveys
  • Integrated payment and reporting tools
  • Hosting for SCORM-compliant eLearning
  • Support and training for administrators
  • Data access for HR and departmental reporting

Core components of CoSy

Accessplanit booking system

  • Online dashboard for learners to book, cancel, and pay for courses
  • Automated emails, certificates, and surveys
  • Supports in-person, online live, and eLearning formats
  • Sophisticated course administration toolset.
  • The system is hosted externally and has a Third-Party Security Audit and an accessibility statement.

Self-Service training data reports

  • Approved staff can access and analyse training data.
  • Available to HR, divisional and departmental administrators, Athena SWAN coordinators, and training managers.

Learn more about accessing training data

Course signposting

We support departments in promoting training opportunities across the University.
This includes:

  • Linking CoSy courses to departmental websites
  • Creating centralised listings for key training themes
  • Improving visibility of mandatory and optional training

Learn more about signposting

 eLearning hosting and sSupport

  • Training providers using CoSy can host their own SCORM-compliant eLearning directly.
  • Other departments can use our chargeable hosting and support service.

Explore eLearning hosting options

Strategic partnerships and pilots

We are partnering with external providers to enhance the CoSy ecosystem with specialist tools:

  • Coursecheck – for collecting and analysing delegate feedback
  • Accredible – for issuing secure digital certificates and virtual badges
  • Verbit – for AI-powered transcription and accessibility support

These tools are being piloted with selected training teams and may be offered more widely as part of future service development.

Support for training providers

Community of Practice (replacing CoSy Hub)

A new Community of Practice is replacing the CoSy Hub — a collaborative space for training providers to share expertise, access guidance, and contribute to platform improvements.

Coordinated by the Training Management and Development Team, the Community of Practice offers:

  • Onboarding for new training providers
  • Training for CoSy administrators
  • Process documentation and service updates

View the CoSy administrator training programme

Training administrators also have access to Accessplanit's dedicated Service Desk, available 09:00 - 17:00, Monday - Friday.

Interested in using CoSy?

If your department would like to use CoSy to manage training:

Contact cosy-support@it.ox.ac.uk
Find out more about the onboarding process

Note: Each administrator requires an annual licence (costs apply), and onboarding fees also apply (prices on application)

Frequently Asked Questions

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Accessplanit is the booking system at the heart of CoSy. CoSy is the umbrella term for Oxford’s training management ecosystem, which includes Accessplanit and other services like training data reporting, eLearning hosting, certificates, and support.

There are over 70 CoSy administrators at the University who work across the following training teams:

  • Bodleian iSkills
  • Competency Centres
  • CTL
  • Digital Accessibility
  • Finance
  • Focus
  • HRIS
  • Digital Capabilities
  • Engineering Science
  • Estates
  • GLAM
  • Green Templeton College
  • Health Economics Research Centre
  • Language Centre
  • Medical Sciences
  • MPLS
  • MRC Weatherall Institute of Molecular Medicine
  • Next Generation Research Computing
  • NDPH
  • People and Organisational Development
  • Planning and Council Secretariat
  • Research Services
  • Safety Office
  • Security Services
  • Social Sciences
  • Student Systems
  • Student Welfare
  • Undergraduate Admissions
  • UX Centre of Excellence

The CoSy platform holds data about University members who have booked training with the participating Training Providers.  The Self-Service Training Data Reports Service allows approved staff to access training data and produce bespoke reports and analysis. This service is available to HR administrators, divisional and departmental administrators, Athena SWAN coordinators and training managers whose roles require them to report on training data. A service request needs to be submitted and approved to access this service.  

No. CoSy is designed for non-matriculated and supplementary training. For academic programmes, the University’s virtual learning environment (Canvas) should be used.

 

Delegates who have any questions about a particular course should, in the first instance, contact the training team offering the course. They are there to support delegates and help with any inquiries.

If delegates need further assistance with using CoSy, they can contact cosy-support@it.ox.ac.uk, which is managed by the Training Management Team. This service is available between 08.30-17:00, Monday to Friday, excluding bank holidays and University closures. 

If you're looking to host your eLearning, the CoSy platform is a great option. If you're running an academic programme, the University’s VLE – Canvas – is the platform of choice for online learning; however, if you have eLearning that needs to be delivered to University members, particularly staff, CoSy is available.  

If you're a Training Provider already using CoSy, you're all set to host your own eLearning

Otherwise, the Training Management team can host your eLearning for a setup and annual support cost.

If you are interested in using CoSy to manage the training activities of your University group at Oxford, contact cosy-support@it.ox.ac.uk

Please note that each training administrator has an annual license cost, which is paid for by each training group. It's important to keep this in mind when budgeting for your training programme.  The Training Management team also charges onboarding costs (prices on application).

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Contact the Digital Capabilities Team

Contact the Training Management and Development Team

 

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